Council meetings are regularly scheduled on the first and third Monday throughout the year, starting at 6:30 p.m. The council calendar has meeting times, agendas and minutes. All meetings are open to the public.
Meeting format and conduct
Quinte West City Council meets throughout the year to make decisions on municipal matters. Meetings are held in council chambers on the first floor of city hall. Members of the public are welcome to attend. To speak on an item before council, a person must register in advance. See below for instructions.
The procedure bylaw outlines how council meetings are conducted, including minutes, presentations, delegations, rules of conduct, voting and motions in council meetings.
People attending council may take pictures and take recordings as long as they do not disrupt the meeting. All electronic devices must be switched to silent mode.
Banners and signs are not permitted in council chambers.
View council meeting livestream
When council meetings start, they will appear here. Past meetings are available on our YouTube page.
Speaking at council
Any person is welcome to speak before council at a meeting. There are two options to speak at a council meeting, during the public input period or by registering as a delegation.
During the public input period of a council meeting, people can speak on any issue for a maximum of three minutes. Council will not answer any questions or engage in debate on the issues at this time, they will just receive the information. Members of the public can also submit public input in writing to firstname.lastname@example.org by 8 a.m. the day of the meeting.
Registering as a delegation
If you are interested in appearing at a council meeting, please apply to be a registered delegation. Requests must be submitted by noon, one week before the meeting date. When your delegation request has been received, you will be notified by a City staff member of your presentation’s time and date. If you do not receive confirmation within 48 hours following submission, please email us at email@example.com. There is a limit of three delegations per meeting and a time limit of 10 minutes per delegation.
Groups speaking as a delegation are encouraged to select one spokesperson. If you have an electronic presentation, it will be loaded for you. It is possible to register as a virtual delegation.
Listed below is what you may typically expect when speaking as a delegation before council.
- The council meeting chair will call the delegation’s name and ask them to come to the podium or join the meeting virtually. If the delegation sent an electronic presentation, it would be ready for them.
- Delegations will then be allowed to speak for the allotted time. Speakers can begin by addressing the council as “mayor and members of council.”
- After the delegation has finished speaking, councillors may ask them questions.
- Once councillors are finished asking questions, the delegation will be excused.
- Councillors may ask staff questions about the delegation’s comments.
Please note that the city council or standing committees’ letters to correspondence are placed on a public agenda distributed to council members, various city staff, and the media. Council and standing committees are available to the public at city hall or by clicking here. Any personal information you choose to disclose in your letter will become part of the public record.
To find out when the next council meeting is, see our council calendar.